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odoo_source/addons/hr_presence/data/mail_data.xml
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<?xml version="1.0" encoding="utf-8"?>
<odoo>
<data noupdate="1">
<record id="mail_template_presence" model="mail.template">
<field name="name">Presence: Contact Employee</field>
<field name="model_id" ref="hr.model_hr_employee"/>
<field name="subject">Unexpected Absence</field>
<field name="email_from">${ctx['email_from'] or ''}</field>
<field name="email_to">${ctx['email_to'] or ''}</field>
<field name="auto_delete" eval="False"/>
<field name="body_html" type="xml">
<div>
Dear ${object.name},<br/><br/>
Exception made if there was a mistake of ours, it seems that you are not at your office and there is not request of leaves from you.<br/>
Please, take appropriate measures in order to carry out this work absence.<br/>
Do not hesitate to contact your manager or the human resource department.
<br/>Best Regards,<br/><br/>
</div>
</field>
</record>
</data>
</odoo>